Exhibitor Resources

Important note: It was brought to our attention that some ICFF exhibitors received solicitations from unauthorized attendee list agencies and hotel vendors. As a reminder, we want to warn our customers to exercise extreme caution with respect to any and all communications received from companies claiming to be affiliated with ICFF. In addition, we have not and will not sell, rent and/or distribute our exhibitors’ and attendees’ contact information. Please take a look at our approved vendors below.

BOOK VENDORS + SERVICES

Approved Vendors

View Exhibitor Kit

Freeman Online Order Site

BOOK YOUR PHOTOGRAPHY

Eliminate the hassle of searching for a local photographer by hiring the official ICFF Photographer, Jenna Bascom Photo, for ICFF 2025. With years of experience capturing stunning booth photography at ICFF, Jenna ensures high-quality images that showcase your space at its best.

Download booth photography order form here >>>

Once complete, email the form to [email protected]

BOOTH STAFF REGISTRATION

COMPLIMENTARY MARKETING OPPORTUNITY

Leading up to ICFF, we will have many opportunities for inclusion in marketing efforts and press outreach, including promotion on icff.com and on social media. To have your images considered for use, simply complete the form, upload your images, and acknowledge the release.

DONATION PROGRAM

Housing Works is a federal registered 501c3 charity, we will provide a complimentary pick up and tax donation receipt to your company for donation items that meet our criteria (see list of accepted items below). Please pre-register your donation items on our online form: https://housingworks.formtitan.com/corporatedonationform#/

How to Donate: 1.) Please Pre-Register your Donations on our online form:

https://housingworks.formtitan.com/corporatedonationform#/

2.) At show site, please go to the FREEMAN EXHIBITOR SERVICE CENTER to complete an MHA Form for ‘DONATION TO HOUSING WORKS’. Please provide your Booth #, full name, email, phone and company information and a complete inventory on this form. Providing this full information will enable us to send your company a tax donation receipt and to assess your items.

EXHIBITOR CONSOLE

ICFF has an online platform to help you prepare for the show called the Exhibitor Console. The Exhibitor Console is a “one-stop shop” where you can access all the show services quickly and easily. Logging onto the console takes just a few steps:

Click the “Exhibitor Login” button
Enter your email address and click next
Click the forgot password/first time login link, enter your email address and click submit
Look for the password reset email and follow the instructions to set your password

Access the Exhibitor Console >>>

HELPFUL VIDEOS FROM FREEMAN

Budget Tips >>>

Shipping + Material Handling >>>

Strategy Goals + Target Audience >>>

Measurements >>>

Engagement + Staffing >>>

HOTEL & TRAVEL

In partnership with Eventsphere, we have secured discounted rates at a selection of New York hotels. We know plans change, so to help ease your travel planning, Eventsphere, the only official hotel provider for ICFF 2024, offers convenient hotel options with flexible change and cancellation policies. We encourage you to book through them early for the best selection and price.

BOOK YOUR HOTEL HERE >>>

Important Reminder

Eventsphere is the only hotel provider endorsed by ICFF 2025. If you are contacted by other third-party companies offering hotel assistance, please be aware they are not endorsed by our event. Entering into financial agreements with these companies can have costly consequences and are not protected by event management.

Location

Jacob K. Javits Convention Center
429 11th Avenue
New York, NY 10018
(212) 216-2000
(11th Avenue at W. 36th Street)

Accessing the Javits Center by train:

The No.7 line extension to Hudson Yard is one of the easiest ways to get to the Javits Center. The subway stop is right across the street from the convention center- at 34 St and 11th Ave. The 7 line is one of the most useful subway lines as it stops at Grand Central, Times Square and Bryant Park.

For further information and train schedules, please visit MTA.

Other modes of transportation:

You can view more information about parking and other ways to get to the Javits Center HERE.

ICFF CHECKLIST

Your success is our priority, view the checklist and tips below to make the most of your ICFF experience.

Get ready for the fair with this checklist >>>

Ultimate Guide for Exhibiting >>>

ICFF EDITORS AWARDS

The ICFF Editors’ Awards are one of the design industry’s premier accolades. Judged by editors from invited design media, who tour the trade fair floor and deliberate to determine the best of the best of the year’s product launches. The awards recognize the top designs in 12 categories: body of work, new designer, furniture, seating, carpet and flooring, lighting, outdoor, materials, wallcoverings, accessories, kitchen and bath and booth. All category winners will be considered as finalists for Best in Show and recognized during the awards ceremony at ICFF.

All ICFF + Wanted 2025 exhibitors are automatically considered. No submission required.

Learn More

IMPORTANT: SPAM EMAILS & CALLS

You may be contacted by third party companies purportedly offering services related to the event. Please be aware that, despite potentially confusing language in their solicitations to you, many of these companies are not affiliated in any way with the event, are not endorsed by us, and may be offering services that are either subpar, misleading, or fraudulent. We do not in any way endorse or condone these companies and we are not responsible for their behavior. Any business arrangements regarding the event that you may make through unaffiliated third party companies are at your own risk and expense.

Important Reminder

INVITE YOUR CUSTOMERS/NVYTES

Invite your customers to the fair! Don’t let any of your customers or potential customers miss you at ICFF! We are supplying you with complimentary ICFF branded marketing materials to help you in promoting your brand at the Fair. All of the tools are customized with your company name, booth number, logo, and your company’s unique promo code allowing your guests and invitees to register for a complimentary Trade Fair Pass. Make sure you get the word out, the 2 companies that bring in the most verified attendees (people who show up to the Javits Center in May) will each receive a free digital marketing package!

TOP REASONS TO INVITE YOUR CUSTOMERS >>>

2024 ICFF exhibitors who used their referral dashboard and shared their promo code saw a 997% increase in leads over those exhibitors who didn’t
Top referring ICFF exhibitor in 2024 achieved a staggering 1600% increase in leads
If every exhibitor registers at least 2 buyers in 2025, attendee registration will increase by 8% over 2024

ICFF CUSTOMER INVITATION PORTAL DEMO VIDEO >>>

REQUEST YOUR CUSTOMER INVITE LINK HERE >>>

Access ICFF logos and branding guidelines here >>>
*Please make sure to follow ICFF brand guidelines when adding the logo to social posts, your website, etc.

HOW TO EXPORT YOUR LEADS FROM THE APP

Maximize your return on investment and ensure no valuable connection slips through the cracks with ICFF’s official lead capture feature, available exclusively through the mobile app. Designed for ease of use, the app empowers exhibitors to seamlessly collect and organize attendee contact information with just a few taps—no additional hardware needed. Beyond capturing leads, the app unlocks powerful networking tools, helping you track meaningful interactions and follow up post-show with confidence. From generating quality leads to measuring your show success, the ICFF mobile app is your must-have tool for efficient, effective engagement on the show floor.

HOW TO EXPORT YOUR LEADS >>>

LEARN MORE BAOUT THE APP >>>

DOWNLOAD THE APP >>>

TARIFF UPDATES

We understand that many international exhibitors have questions regarding their trade show shipments and tariffs recently imposed by the U.S. government.

Phoenix Internation Business Logistic (PIBL) receives updates from U.S. Customs and Border Patrol (CBP) as they become available, however, we are still awaiting clarification on certain tariff-related issues. We are also in frequent communication with legal counsel and industry associations and will continue to share updates with the trade show community.

CLICK HERE FOR MORE INFORMATION >>>

WEBINARS

Whether you’re a seasoned exhibitor at ICFF or a first timer, our webinar sessions will be packed with invaluable insights to ensure you’re well-prepared and set up for success. This series of webinars will delve into crucial pre-event & onsite considerations, covering everything from essential information you need beforehand to best practices for a thriving onsite experience at ICFF.

TENTATIVE WEBINAR SCHEDULE (MORE DETAILS TO COME, SCHEDULE SUBJECT TO CHANGE):

February 25, 12:00pm EST
Open House, Welcome and Introduction to ICFF Team
VIEW WEBINAR RECORDING HERE >>>
VIEW WEBINAR SLIDES HERE >>>

March 26, 12:00pm EST
Show services with ICFF’s General Service Contractor Freeman
VIEW WEBINAR RECORDING HERE >>>
VIEW WEBINAR SLIDES HERE >>>

April 24, 1:00pm EST
ICFF Mobile App and Lead Retrieval Walkthrough
VIEW WEBINAR RECORDING HERE >>>

May 6, 1:00pm EST
Everything you need to know before the show
VIEW WEBINAR RECORDING HERE >>>
VIEW WEBINAR SLIDES HERE >>>

SPONSORSHIP OPPORTUNITIES

Increase your lead potential with a sponsorship.

Contact Janice Lassiter or Christie Kotula in Brand Relations to learn more.